I
Housing shall be advertised concurrently with applications for studies. In addition, the Director of the Student Housing Authority will post a notice calling for applications for available housing.
II
Information on campus housing and other housing offered with through the University, e.g. studio apartments, student residences or summer houses, shall be made available on the University website. All applications for housing must be sent electronically using a specific application form on the university website. Applications should describe the family conditions of the applicant and include requests for a specific type of housing. Applications should specify all the family members who will be permanently resident in the housing; also, the application should specify the number of children under the age of 18 who will not be permanently resident.
III
The application deadline for housing is 15th of June for the autumn semester and 10th of November for the spring semester. Allocation of housing should be completed 20 days after the application deadline. The allocation is reviewed and approved by an Allocation Committee of three members, composed of the Director of the Housing Authority, the President of the Residents' Council and one member appointed by the Rector. The allocation list shall be posted on the University website. Applications received after the specified application deadlines will be processed if and when any housing becomes available.
IV
Points awarded for each semester at the University are linked to normal cleanliness and prompt payments, but are void in the event of any default. In the event of serious faults as regards cleanliness or non-payment, residents may not qualify for allocation of housing. In the event of any illegal activities in the apartment/room on the part of the tenant or anyone connected with the tenant, the rental agreement may be terminated immediately.
V
In the event of an equality of points, the following methods shall be used for ranking: 1. Number of children. 2. Age of children. 3. Duration of studies at Bifröst, assuming normal progress of studies. 4. Size of family. 5. Allocation decided by drawing lots.
VI
Family apartments are rented for a term of one year, while single rooms are rented until the end of the school year. Deviations from this rule are permitted on special request.
VII
In the event of changes in the situation of residents living on campus, e.g. as a result of separation, the parties in question may be relocated in another type of residence (studio apartment/room/family apartment) according to the allocation rules. Such circumstances, if they arise, will be discussed by the Allocation Committee.
VIII
If no change in housing is requested or if there is no termination, it will be assumed that the rental agreement will be renewed.
IX
Applicants are responsible for the accuracy of the information in their applications. If an applicant deliberately supplies false information in an application, which affects the allocation of housing, this will lead to expulsion from the housing.
X
Individuals are not entitled to allocation of family apartments, alone or together, unless there are no applications from families or couples. However, childless couples my apply for two-room apartments. In such cases, the rental agreement will not be renewed automatically, and, furthermore, a rental agreement may be terminated and new housing found for a tenant if there is a shortage of family apartments or if there is need for an apartment as a result of special circumstances, in the opinion of the Allocation Committee, e.g. for a handicapped person.
XI
The Allocation Committee of the Student Housing Authority may deviate from these allocation rules in special circumstances. Applicants can send written applications for exceptions to the Housing Division Manager for processing by the Allocation Committee. Applications for exceptions shall be supported by documentation, e.g. a medical certificate.
XII
An insurance fee in the amount of 15.000 ISKR is collected at the beginning of the rental period. To get a refund a request by email must be sent to the director of property management and housing within a month from the end of the rental period; provided that the state of the apartment is good. The insurance fee will remain untouched between semesters unless the tenant requests a refund. Expenses due to necessary cleaning or need for painting due to smoking within the apartments or because of other damages will be withdrawn from the insurance fee.
The charge for transfers between residences is ISK 10.000.
This does not apply in cases of relocation from Skógarsel to other three-room apartments in the University campus housing. Childless couples expecting a child and families who are entitled to move from a two-room apartment to a three-room apartment, or from a three-room apartment to a four-room apartment are exempt from the relocation charge.
XIII
In the event of any dispute relating to the interpretation or implementation of these rules that the Board of Directors of the Student Housing Authority is unable to resolve, the dispute may be referred to the University Council.
Awarding of Points:
Each student studying at Bifröst University 40 points
Each semester at the University 5 points
Each child in the home 100 points
– In addition, points are awarded corresponding to double the age of each child in the home.
Each non-permanently resident child 10 points